Deadline date

Applications will be accepted until position is filled.

The American Civil Liberties Union of North Carolina invites applications for a full-time Office Administrator. 

Founded in 1965, the ACLU of North Carolina, an affiliate of the national American Civil Liberties Union, is a private, nonprofit, nonpartisan organization that stands as the state’s guardian of liberty – working in courts, the legislature, and communities to protect and advance civil rights and civil liberties for all North Carolinians. With nearly 30,000 members and supporters across the state, the ACLU of North Carolina has its main office in Raleigh and satellite sites in Charlotte and Wilmington.

What You’ll Do

  • Gift processing: Enter gifts and pledges into the national donor database, prepare acknowledgment letters, and pledge reminders. Maintain electronic files of acknowledgment letters, scans of checks, and donor correspondence. Run daily, weekly, monthly, and yearly financial reports. Work closely with the Finance department.
  • Philanthropy Support: Provide fundraising and planned giving support to ACLU-NC by recording all donor interactions for the Executive portfolio in the database and formatting the Executive portfolio call list.  Provide logistical assistance to statewide fall annual fund campaign launches. Strategic scheduling of donor visits by mail, phone, and email.  Support grant applications and administration as requested.  Assist in efforts to ensure major donors are cultivated through outreach and events. 
  • Analytics: Collect, analyze, and report data from ACLU-NC fundraising and planned giving campaigns.  Improve the efficiency and accuracy of the ACLU-NC database and keep information up to date.
  • Research: Research current and prospective donors. Research grant opportunities through local foundations.  
  • Donor Cultivation: Act as the first point of contact in the Development Department for calls from supporters; respond to inquiries about ACLU membership. Provide general information about the ACLU and its programs. Contact donors about donations when necessary. Serve as liaison with the national office about donor records or preferences.
  • Communication Materials: Manage the organization's inventory of promotional materials for public events and outreach.
  • Written Communications: Assist with the drafting and design of written donor materials.
  • Project Management and Participation: Supports or participates on cross-functional project teams.
  • Administrative Support: Provide support to the Development team including scheduling meetings, taking notes, drafting staff presentation meeting reports and follow up emails. Assist with donor mailings.

Who you are

  • Demonstrated commitment to and a strong understanding of civil rights, civil liberties, and social justice and a personal commitment to advancing the ACLU's values, mission, goals and programs.
  • Proven ability to work in an environment that respects differences of race, ethnicity, age, gender, sexual orientation, religion, ability, and socioeconomic circumstances. 
  • Advanced level ability to communicate and work effectively and respectfully with staff, board members, volunteers, and the general public. Skilled in communicating both orally and in writing. 
  • Advanced Microsoft Office skills, with the ability and willingness to become familiar with organization-specific programs and software (Salesforce, Looker; Blackbaud).
  • Self-starter with a knack for following-up and following-through and the ability to meet deadlines. Demonstrated ability to handle and prioritize multiple activities and responsibilities in a fast-paced environment with minimal supervision.
  • Advanced organizational skills; meticulous attention to detail. Foundational level ability to research and identify opportunities.
  • Advanced ability to maintain absolute confidentiality, exercise sound independent judgment, and pay close attention to detail; exhibit high levels of integrity, discretion and diplomacy.
  • Proven ability to work creatively with good problem-solving skills.

Experience and Education

  • College degree in a relevant area of study, or comparable work and life experience (such as nonprofit development, research or high-level client service).
  • Fluency in Spanish is preferred but not required.
  • Work demands may require travel, working evenings, weekends, and holidays.

The salary range for this position is between $40,000 - $50,000 and is commensurate with experience. Excellent benefits include paid vacation and holidays; sick leave; medical, vision and dental insurance; life, short-term and long-term disability insurance; 12 weeks of paid parental leave; and 401(k) plan.

To Apply
Applications should include your resume, cover letter that explains your specific interest in this position and addresses why, based on your experience, you will be an effective advocate for social justice in this setting as well as a list of at least three professional references (at least one should be a direct supervisor and one a peer).  Please send all materials in a single PDF file to spalazzo@acluofnc.org.  To facilitate our review, your emails should have the subject line: “[Your last name] 2020 Development Associate Application.” We will review applications on a rolling basis beginning August 7,  2020, until the position is filled.

The ACLU-NCLF is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Recognizing that strict minimum requirements tend to disproportionately discourage women and people of color from applying for jobs for which they would otherwise be competitive, we encourage all qualified individuals to apply -- especially people of color; women; people from low-income backgrounds; people with disabilities; people who identify as LGBTQI+; and people who are formerly incarcerated or otherwise directly impacted by the criminal legal system.